Administrative Assistant

Agency Description: The mission of Neighbors Link is to strengthen the whole community by actively enhancing the healthy integration of immigrants. Neighbors Link offers education and employment opportunities to immigrant families and individuals whose lives have been economically impoverished and educationally deprived.

Summary: We are seeking a full-time Administrative Assistant that will welcome visitors to our center and provide administrative support to staff members and program instructors at our community center. Some evenings and weekends required.

Responsibilities: Primary responsibilities include, but are not limited to:

  • Greet clients and visitors as they arrive at the center and make all feel welcome
  • Direct clients and visitors to staff offices and program rooms; distribute program information
  • Field multi-line phone system and direct callers to appropriate staff and services
  • Preserve up-to-date, accurate office calendar for Neighbors Link programs
  • Respond to initial client support service requests and refer them to appropriate staff members and partner organizations
  • Support program administration by maintaining registration lists, collecting client fees and assisting with center activities
  • Coordinate office supply orders for Neighbors Link staff
  • Coordinate program offerings with our Family Center, ESL & Adult Education, Workforce Development and Community Law Practice program managers
  • Support program instructors and aides so classes and programs run smoothly
  • Participation in ongoing special events and activities
  • Enter client information and program attendance records in Salesforce database

Requirements:

  • Fluency in Spanish required
  • Associate’s degree or higher preferred
  • Strong interpersonal communication skills and customer service orientation
  • Ability to multi-task and work with other team members
  • Proficiency with MS Office
  • Familiarity with Google/Outlook calendar and database experience a plus
  • Commitment to the Neighbors Link mission

Please send resumes to jobs@neighborslink.org. No phone calls, please.